How to save your Resume as PDF in Microsoft Word

This information also applies to Microsoft Word 2003 and newer.

If you have a Resume prepared with Microsoft Office and you want (or need) to share with others but do not want them to change the format, you may want to save it as a PDF. PDF files also preserve formatting when printing, so you can feel comfortable that your Resume looks exactly the way you want it to look.

Adobe Acrobat can cost around $300, and if you only need it for 1 or 2 documents, that can be kind of spendy. With this little secret, you can quickly and easily save your Microsoft Word Resume as a PDF document is just a few steps.

  1. First open your resume in Word
  2. Next, Click the "File" tab or the "File" pull-down menu and select "Save As"
  3. After clicking "Save As you should see the following dialogue box (or something very similar)
  4. Select the "Save as Type" pull down, and choose the "PDF (*.pdf)" option
  5. In the File Name box, enter a name for your Resume, if you haven't already
  6. Click "Save" and you're done

2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS

If you have a Microsoft Office file that you want to share with others but do not want them to change the format, you may want to save the file as a PDF.
Save as PDF

How to save to the PDF format in Microsoft Word 2013

Adobe Acrobat

Easy navigation to tools in the Applicant System

In a perfect world the Avjobs system should...

Have easy navigation to things in the applicant system.

Did you know that you can save favorite pages to your navigation menu and call it what ever you like?

Avjobs provides a large variety of information in the applicant system and many times it can be difficult to remember where you found something. You can create shortcuts to your pages of interest and enter a personal name or description for each saved page to create your own personalized navigation menu.

  • Access your saved pages directly from the current navigation menu
  • Save as many Favorite Pages as you need
  • Modify or delete your menu as often as you like

It couldn't be any easier! 

Maybe you need quick access to your resume, practice interview questions, or other career tools.  Once you are on a page you want to save, simply click "Add this page to my Favorites" on the navigation menu. You will then have the opportunity to name this shortcut whatever you like (maximum 20 characters).

A few popular shortcuts are:

View Resume - Staying familiar with your resume is a great idea.  It will keep you prepared for any question an employer might ask.
Go to "My Resume", "View Resume", click  Add this page to my Favorites. 

Sample Cover Letters - Many of you like to change the cover letter you are using to apply to a specific position.
Go to "Tools", "Cover Letter Samples", click  Add this page to my Favorites.

Career Info - Some of you are just starting out in your Aviation Career.  Referring to general career info can better help you to understand each job posting.
Go to "Career Overviews", select from the pull down menu, then choose your specific career, once you are on a page you want to save click  Add this page to my Favorites.

Phonetic Alphabet - Memorizing the Aviation Phonetic Alphabet is something everyone working in the industry should know and use.
Go to "Tools", "Phonetic Alphabet", click  Add this page to my Favorites.

Job Search by Keyword - Searching for a specific job or company is easy when you use the "keyword" search.  Just remember that the results are only generated from the job description.
Go to "Search Jobs", "Keyword", click  Add this page to my Favorites.

By saving Favorite Pages you can create a personalized menu and easily access important information with just a click of the mouse.

MORE: "My Favorite Pages" on your navigation menu are retained for as long as you remain an active member.


Avjobs Resume Builder

Avjobs Resume Builder

Q. Suggestion or Request as reported by user:
In the military, we use quite a few acronyms. When I attempt to make an entry in my work history with more than one consecutive capital letter (i.e., US Army) and save it, my resume shows Us Army. The capitalization is not correct and automatically is converted to normal sentence case. This looks very strange to me and undoubtedly looks strange to others.  How do I correct this?

A. Response or Answer as provided by Avjobs:
You point is well understood.  As a former military member myself I completely understand.

Over the years many users of the applicant system carelessly entered their personal information IN ALL CAPS, all lowercase and a mixture of both.

Many employers and recruiting managers complained that these applicants appeared to be careless, and/or did not pay attention to detail.  (In the world of aviation, safety and efficiency are tied very closely to these factors.)

This was a huge challenge for Avjobs as we cannot personally review each and every piece of data entry provided by our users.

A lot of discussion was had over this issue, and an executive decision was made (well above me) to automatically correct these errors for applicants to give them a bit of help in the process.

Unfortunately, we can't have it both ways, so the data is either corrected, or not.  And as of now… it is.

As a former military member myself... 
May I suggest "United States Army" as an alternative and solution to the problem?
Technically this is correct and should appear more professional and respectful of your commitment to our country.  Employers and recruiting managers will also notice the difference and professionalism that separates you from other applicants.

Alternatively, you may also place a space between the U and the S as in U S Army, or a period should also work as in U.S. Army.

For future reference - the system automatically capitalizes the first letter appearing after a space or period. (Sentence Case)
The Avjobs Crew

4 Things to Leave Off Your Resume

One area of job searching that confuses plenty of job seekers is what to include on a resume. After all, your resume is a representation of “you” on paper. Include too much information, and you’ll lose recruiters in unimportant details. But, with too little information, recruiters won’t be sure you’re qualified for the next step in the process any may not contact you for in interview.

Since most job seekers have excessive information on their resume and don’t know what to eliminate, let’s start with four things you can always leave off of it. These tips will help you better organize your information, and present it in a format that is easy-to-read and quickly understandable for recruiters.

  1. An "objective.” This is the statement at the top of a resume that tells an employer what you're looking for -- but it’s got to go. They already know you're interested in their job, so it's unnecessary. Instead, use a "summary of qualifications" to introduce employers to your most relevant skills and experience, and to show them exactly how your experience can fit their needs to grow their company.
  2. Unrelated awards, hobbies and interests. We once had a job seeker who claimed to be a "pie-eating champion" on his resume, which is a great accomplishment, I'm sure. But it had nothing to do with the job he applied for, and it distracted from the rest of his qualifications. Unless it directly adds to your qualifications for the job, or helps the employer see how you fit with their company culture (for example, if you’re applying to a catering company and you love to cook, that’s a hobby that matches their culture), leave it off your resume.
  3. Too much formatting. Keep your resume simple, so recruiters can read it quickly and easily. Don't use bold, italics and underlines all at once. Don't use more than one font, and be consistent in the way you present information. Bulleted lists are much easier to read than paragraphs. Keep your resume single-spaced, and shrink your margins to a half inch. You’ll be surprised at how much space poor formatting can take up on your resume, pushing it far longer than it needs to be.
  4. Lists of tasks for each job. Instead of telling recruiters what you did at your past jobs, tell them what you accomplished -- what were the overarching results of your day-to-day tasks? Rather than rewriting your job description, tell recruiters how you did what you did and why it made a difference to your employer and customers.

What you leave off of your resume can be just as important as what you include, so make sure that precious real estate is taken up with relevant, well-stated, interesting information. Recruiters should be able to check off their list of qualifications easily by reading your resume, and come away with a sense of who you are and the value you can bring to their company.

Avjobs Job Board Listings
The Avjobs Job Board connects job-seekers around the world with unique career opportunities in the aviation industries. While we publish a wide range of job listings, we also provide assistance in building professional resumes, improving your interview skills, and enhancing networking opportunities through our aviation company directory.

In today's competitive aviation job market, a well-written resume is the single most important factor in getting your foot in the door and on your way to landing the perfect position. The Avjobs Resume BUILDER and PUBLISHER automatically creates your aviation specific resume and gives you the tools to mail, print, email and fax your resume, quickly and easily, all in one convenient location - online! Get expert guidance on writing your aviation specific resume and in minutes, you'll be on your way to creating a resume that will impress even the most discerning employer and put you ahead of the competition for that dream position!

General Resume Tips

It's important that your resume be as strong and positive as possible. An incomplete resume tells employers that you are not serious about yourself. And if you are not serious about yourself, you are probably not serious about the job you are eyeing, either.

With your resume before them, employers can visualize how you will operate within the framework of their corporation, and how your skills and abilities will be utilized in the future development of the company. Make yourself fit the job.

A concise, error-free resume will add a professional, organized touch to your "paperwork" presentation. A resume also comes in handy if there is special information you want the interviewer to know but cannot find an appropriate place on the company application to list these important facts. Writing your own resume and completing company applications can be relatively "pain free" if you spend the time to collect all the information you need BEFORE beginning the writing process. This information has been provided to help you in composing both your resume and specific company applications. This information is a standard part of our Resume Builder System


  • It is best if your resume is one page
  • Have your resume professionally printed
  • Use white or light ivory colored paper, 25lb., 100% cotton weight. Use the same paper for your resume, cover letter and reference sheet
  • Do not put the word "resume" on your resume
  • Do not include references on your resume. References should be on a separate sheet
  • Do not leave employment gaps of more than 2 months
  • Basically list only your "adult work history". If you worked during high school or college, list your descriptions under EDUCATION and place it after the listing of your degrees and/or course work title

    EXAMPLE - B.S. in Aviation Management from Metropolitan State College. To assist with college and flight training expenses worked all four years as a fueler/airplane scheduler/ground instructor for local FBO

    You may title your separate sections whatever you please (i.e., Work History could be Experience, Employment History, etc.).

    No matter what titles you choose every resume should include:
    Flight Time/Certifications/Ratings, Employment History, Education

    Individualized sections may include:
    Specialized Training, Community Involvement, Interests, Honors/Awards

    You may list your PERSONAL INFORMATION (birth date, height/weight, etc.) but it is not necessary


  • It is important that your application is presented as professionally as possible
  • Remember, this information is a representation of YOU on paper
  • Unless it specifically states to "PRINT" or unless you have incredibly fine penmanship it is much easier to read if it is typed
  • Leave no blank spaces. If a question is not applicable to you write "N/A"

    The company application will be the primary information source for the interviewer. For this reason it is important to use all available space on the application to point out any special traits or experiences you may possess. Many applications ask questions such as "Is there any other information you would like us to take into consideration?" Use this space to sell yourself!

    For example: if there has been no place on the application to list you community involvement, or no opportunity to discuss your college scholarships or military flying awards this type of question would be the place to briefly list these facts.

    You should also take a look at our 15 Tips for Writing Winning Resumes

    Resume Guidelines
    The thought of writing a resume intimidates job hunters needlessly before their search has even begun. Remember, a resume is merely a capsule summary of your history; you are on your most familiar turf. Your resume should provide enough information in an easy-to-read format to interest potential employers without inundating them with irrelevant details. Before putting pen to paper, you need to think about what you have accomplished, where you are headed and how you want to represent yourself. Your resume is intended to be a verbal picture of you, designed both to give an employer your factual data and to create and leave a favorable impression. It connects you, the prospective employee, with the employer, so it must be written in a language commonly understood by both. The Avjobs Resume Builder does just that.

    We could throw some frightening statistics at you, like employers spend less than a minute screening a resume and then discard 95-99% of those screened. Rather than become discouraged by such ominous numbers, however, recognize the importance of attracting the employer's interest through a concise, attractive content and presentation. It is crucial that your resume reflects your personality and individuality, yet there are general principles which should serve as guidelines regardless of your choice of format or style. It is also important to remember that resumes may be "general" (useful for seeking positions in a variety of career fields) or "job specific" (a stated objective is usually present at the beginning of this type of resume). Resumes that are job specific tend to get the best results.