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Receptionist Office Assistant
$12.00 per hour - 40 hrs. per week
OPENING DATE: Sept.6th 2017
CLOSING DATE: Sept.15th2017
DEFINITION: The Receptionist/Office Assistant is under the direction of the Tribal Coordinator. Will be responsible for greeting individuals visiting or having business with the administration office. A vital part of the Administration Department preforming various duties including but not limited to office administrative duties
DUTIES AND RESPONSBILITIES:
-Responsible for office duties such as answering the telephone taking and relaying accurate messages greeting individuals entering the Administration office filing copying of correspondence for distribution and ordering of supplies for all departments.
-Responsible for gym rental schedule keys deposit and record keeping.
-Make hotel/motel reservations and airline reservation for all staff and provide authorization forms to hotels/motels as needed.
-Open copy distribute and file mail on a daily basis and log in all incoming checks and keep an accurate record to provide record to auditor if requested.
-Responsible for sending out correspondence to the community information that includes but is not limited to: monthly newsletters community announcements position announcements etc.
-Responsible for the assignment of Purchase Order numbers filing originals and maintaining the records.
-Responsible for filling out Tribal Exempt License Plate forms for Nevada enrolled tribal members under the State of Nevada DMV guidelines in a timely manner.
-Responsible for the planning/organizing and overseeing the community/tribe events such as the Fandango Halloween Carnival Staff Christmas party toys for Tots Distribution party Shoshone Reunion etc.
-Assisting with a physical inventory count on a quarterly basis of all assets/inventory and maybe required to provide an accurate inventory listing at the request of the auditor.
-Assisting with asset control of the Ely Shoshone Tribe works with the Finance Director in maintaining all general fixed assets as well as general inventory.
-Assist in preparing the agenda and council packet for monthly Tribal Council meeting when requested.
-Attend meetings/trainings as requested and approved. Submit with monthly council report a summary of the meeting/training attending.
-Responsible for submitting a monthly tribal council report to be submitted to Supervisor of activities accomplished for the month.
-Perform other duties as assigned by the Supervisor.
-Ability to work with minimal supervision maintain orderly and accessible files good office management skills must have ability to accept and follow directions.
-Must be reliable punctual organized and have ability to juggle multiple priorities in a busy office setting.
-Must have a pleasant phone manner.
-Good planning and organizational skills.
-Must be willing to work after hours if needed.
-Possess a High School diploma or GED.
-Willing to travel and attend training.
-Possess highly developed interpersonal skills and good communication skills.
-Have a valid Nevada Drivers License and clean driving record.
-Must pass a pre-employment drug and alcohol test.
-Computer literacy specifically MS Word for windows and /Excel use and type at least 40 wpm.
To Apply: Resumes are accepted only as a supplement to the employment application. High School Diploma equivalent and higher education degree must be attached to application.
Preference will be given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25 US Code Section 472 and 473). However the Ely Shoshone Tribe is an equal opportunity employer and all qualified applicants will be considered in accordance with the provision of Section 703(l) of Title VII of the Civil Rights Act of 1964 amended in 1990.
For more info. or to apply contact your local JobConnect Office or call 775-289-1616.
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