Administrative Assistant Receptionist Featured

Administrative Assistant Receptionist job at Everts Air Cargo in Fairbanks AK

Description, duties, responsibilities

Job Summary

The Front Desk Administrative Assistant/Receptionist is responsible for the day-to-day operation of the reception desk and providing administrative support to the Human Resources management team.

Compensation: Starting at $20.00 p/hr
Employment Type:Full-Time
Schedule: M-F 8:00AM-5:00PM
FLSA Status:Non-Exempt
Regular/Temporary:Regular
Requisition ID: 587654252

Job Duties

• Greet and assist customers and clients as they enter the office.
• Receive incoming phone calls for all four companies diplomatically and politely and route to appropriate personnel.
• Maintain cleanliness and order of the lobby and copy room.
• Maintain reception staff coverage for operation hours.
• Process incoming and outgoing company mail.
• Assist Badge Control Officer (HR Manager) with airport badge requirements to include processing of new hires, inventory, and badge collections.
• Assist with Corporate Giving program.
• Keep the coffee/water station stocked and coffee made.
• Maintain office supply cabinet and order supplies as requested and needed.
• Distribute faxes as they arrive.
• Maintain the Reception Desktop Procedure Manual as the detailed resource for duties and responsibilities.
• Perform copy projects for various departments as well as keep the copy machine stocked with paper.
• Assist other departments/companies as required.
• Perform duties and responsibilities as outlined in the Reception Desktop Procedure Manual.
• Primary point of contact for the Xerox machine in the mail room and the postage machine.
• File HR related paperwork.
• Prepare interview packets for HR Manager.
• Keep New Hire Orientation packets stocked and up to date.
• Perform other duties as the situation dictates.

Required/Preferred Experience, Education & Skills

• Requires the ability to operate a multi-line phone system.
• Familiar with Microsoft Outlook, Excel, and Word.
• Knowledge of administrative and clerical procedures, work processing systems/software, managing files and records, designing forms and other office procedures and related terminology.
• Ability to maintain confidentiality in all aspects of employment, including file and record maintenance
• Requires the ability to understand, retain, and deliver information verbally and written.
• Requires good organizational, attention to detail, and record keeping skills and also the ability to maintain current and updated information. Requires the ability to input and retrieve information from a database.

Total Rewards

• Competitive total rewards package
• Medical, dental and vision benefits
• 401k match program
• Paid Holidays

Equal Employment Opportunity

We are proud to be an Equal Employment Opportunity and Affirmative Action employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or other legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. If you would like to view a copy of our affirmative action plans, please contact us via email at.

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Everts Air Cargo Company Overview

Everts Air Cargo was formed in 1995 as a 121 Certificated Cargo Airline. Everts Air Cargo is headquartered in Fairbanks where it serves as the primary base for maintenance, administration and charter operations. Everts provides scheduled freight service to 12 major hubs in Alaska. Everts expanded operations to the Lower 48 and now has five MD-80 jets and flies throughout the US, Canada and Mexico.