Administrative Manager Featured
- Los Angeles, California
- Job ID
Administrative Manager job at Menzies Aviation in Los Angeles CA
Description, duties, responsibilities
+ Maintain an uncompromising dedication to providing high quality service to all of our customers at a fair and reasonable price. This is achieved by accomplishing all duties in accordance with established airline regulations
+ Performs fuel scheduling duties in coordination with airlines suppliers and pipeline operators. Verifies pipeline batches and updates fuel inventory projections daily for every inventory holder to ensure adequate fuel supply which affects their fuel purchases and fuel prices. Critical thinking skills and careful discretion are crucial aspects of these duties
+ Performs analysis of accounting and supply data and creates reports to identify trends perform projections and provide advice to the LAXFUEL Chairperson and Executive Committee the General Manager and the Accounting Manager
+ Responsible for supervising the daily payroll human resources and operational records that are required to be produced by the business unit. Can be called to assist with analysis of inventory gains/losses in the system or helping to ensure that data is entered correctly and appropriately documented and reconciled to source documents
+ Coordinate items such as third-party requests for assistance including requests by airline customers to research past transactions external audit site visits from airlines or regulatory agencies customer information requests etc.
+ Must be available remotely after normal business hours to assist in any fuel supply emergencies as all the jet fuel terminals operate 24 hours per day
+ The position will also require the ability to process large volumes of data perform trend analyses and provide interpretations of the data in an advisory capacity for the Chairperson and the Executive Committee of LAXFUEL. Emphasis will be placed on assistance with oversight in multiple areas of the business and not primary accountability within all of these areas for this particular role
+ Bachelor’s degree required (Master of Business Administration Master of Accounting or CPA a plus) with computer and MS Excel knowledge
+ Prior experience in Accounting/Inventory reconciliation a plus
+ Prior management supervisory or lead experience in the Aviation industry preferred
+ Must be 18 years of age or older
+ Possess and maintain a valid US drivers license with a clean driving record
+ Must pass pre-employment drug screen and all pre-employment testing
+ Ability to proficiently read write and speak English
+ Must be comfortable working in all weather conditions
+ Must be available and flexible to work variable shifts including weekends and holidays
+ Pass FBI background and obtain US Customs Seal
+ To report any significant deficiency in our products materials and documents
+ Must be able to lift up to 35 lbs
+ Has the duty to suggest any improvements to working practices especially those relating to safety and security
Knowledge Skills and Abilities
+ Ability to learn quickly
+ Ability to understand and carry out oral and written instructions and request clarification when needed
+ Strong interpersonal skills
+ Ability to work as part of a team
+ Ability to build relationships
+ Opportunities for Leadership Training Programs
+ Health Dental Vision 401K
+ Life and Short-Term Disability Insurance
+ Paid Training
+ Uniform Provided
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work in a small office with minor traffic frequent interruptions and aircraft noise.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand walk sit use hands to finger handle or feel objects tools or controls; reach with arms climb or balance; and talk or hear.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Menzies Aviation Company Overview
With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.