Administrative Assistant Featured

Administrative Assistant job at Menzies Aviation in Orlando FL

Description, duties, responsibilities

Description
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time we have developed to become a critical partner in the global aviation industry delivering time-critical logistics services at over 300 locations in 65 countries across 6 continents.
But at the heart of our business is our people.
Role Purpose:
The Administrator position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional efficient and friendly manner; inclusive of but not limited to Filing telephones mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations administrative payroll and human resources related functions.
What you will be doing:
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence.
+ Greet visitors and determine whether they should be given access to specific
+ Maintain the working area in a neat and orderly
+ Build professional relationships with customers and the
+ Schedule and confirm appointments and maintain event
+ Copy file and maintain paper and/or electronic documents and
+ Open sort and distribute incoming correspondence
+ Prepare outgoing
+ Assist with expense reports as
+ Monitor station supply levels and order as
+ Prepare requisitions orders or other documents for
+ Code all invoices and process to corporate A/P in a timely
+ Maintains billing records and other source documents which accurately represent the operation of the company.
+ Enter and track candidate background orders and coordinate drug
+ Assist with new hire
+ Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish.
+ Manage tracking and reconciliation for flight
+ Oversee expenses and find creative solutions to control travel expenses for the
+ Proactively seeks out additional work during downtime
+ Take on additional tasks and responsibilities as
+ Complete special projects as
+ Exemplify the desired culture and philosophies of the
+ Safety and security are the responsibility of each
+ All other tasks as requested by department managers and/or the General Manager
Safety Security and Compliance
All employees have a responsibility and duty whilst at work to:
+ Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
+ Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
+ Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
+ Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health safety or welfare reasons.
+ Inform their manager / supervisor of any work situation equipment or activity that represents a serious or immediate danger to health and safety.
+ Report any hazards near misses incidents accidents or dangerous occurrences to their manager / Supervisor who will then follow the procedures contained in this manual.
+ Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
+ Fully understand the company health and safety
+ Attend training courses as may be arranged by the
What we are looking for:
+ High school diploma or equivalent
+ Minimum 3 years’ experience working in a professional office
+ Highly organized with the ability to multi-task and continually prioritize
+ High degree of self-assuredness and maturity
+ Excellent communication skills and client-service orientation
+ Ability to work well with all levels of management staff and
+ Discrete tactful and highly professional
+ Ability to work independently with minimal
+ Demonstrated experience in handling sensitive and confidential
+ Dependable reliable and responsible in fulfilling
+ Possess a valid US drivers
+ Ability to read write and speak fluent
+ Must pass pre-employment background and drug
+ Ability to lift up to 35
Professional Standards
+ Respectful supportive and friendly approach
+ Clear and honest communication
+ Passionate and
+ Flexible understanding of changing priorities and
+ Punctual and reliable
+ Confident and focused
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is primarily done indoors.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to look at a computer stand walk sit use hands to finger handle or feel objects tools or controls; reach with arms climb or balance; and talk or hear.
Employees may also engage in moving office supplies which involves lifting bending and stooping. The employee may occasionally lift and/or move up to 35lbs.
Qualifications
Education
Required
+ High School or better
Experience
Required
+ 3 years’ experience working in a professional office environment.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.