Administrative Assistant Yyc Hot

Administrative Assistant Yyc job at Menzies Aviation in Calgary AB

Description, duties, responsibilities

Description
Do you have a passion for aviation and love being part of a fast paced environment? We are looking for a dedicated individual to ensure smooth operations on the tarmac Join our team and soar to new heights with a career at Menzies Aviation!
About Us:Joining Menzies Aviation means becoming part of a world-class team that is driving excellence in the aviation industry. Are you passionate about delivering top-tier service collaborating with diverse teams and making a meaningful impact on the global aviation landscape? Take your career to new heights with Menzies where every day brings opportunities to grow innovate and contribute to the future of air travel.
Main accountabilities include:
+ Collects all statistical data for the Station Manager to be able to formulate required reports.
+ Responsible for all accounts receivable and payable functions.
+ Ensures that all new hires have completed the required paper work policies and are set up for payroll.
+ Ensures that the employee files fall under the Company 8 Pillar compliance which includes all required.
+ Process payroll for location.
+ Works with HR to ensure all employees have completed their enrolment for company benefits and coordinates their enrolment through the corporate office.
+ Ensures that employees have current ID on file (Valid RAIC Driver’s Licence Birth Certificate Passport or Citizenship or PR Card SIN Card).
+ Coordinates administrative assistance.
+ Represent the company in a professional manner.
+ Assists the General Manager (or substitute) with financial reports and invoicing.
+ Assists local Health and Safety Committee with minute taking and assisting with follow up items.
+ Other duties as assigned by a direct or indirect superior manager.
+ Responsible for the employee’s uniform stock control in accordance with the station approved budget.
+ Uniform orders and follow-up if missing items.
+ Ensure professional uniform delivery and communication to all staff (Uniform hours etc.).
+ Implement and maintain a hand-in process whenever staff hand in or change uniform.
+ Responsible for the control of office equipment and operating supplies. Arrange for repair/maintenance as necessary.
+ Manage and coordinate stationary water and vending machine supplies.
+ Responsible for the administration of contracts between the Company and approved company suppliers.
+ Responsible for the maintenance of the company premises and annexes by the use of contracted maintenance providers.
+ Ensures tasks are performed in accordance with the Company and Airlines specific procedures and policies.
+ Required to attend the mandatory training imposed by the Company and Airlines as per job role.
+ Booking of hotel and meetings rooms as per request from Station Manager or HR team.
+ Provide confidential secretarial and administrative support to the Station Manager HR team and the team of Operational Managers.
+ Assist HR team in document retention and filing according to Menzies Policy keeping personal files up to date.
+ Support the Management team and HR team in communication information towards staff.
+ Liaise with the company approved suppliers in regard to any signed agreements between them and Menzies Aviation YUL.
+ Other duties as assigned.
Qualifications and Experience:
+ Previous administrative payroll experience.
+ Fluent in English
+ Ability to communicate verbally and written in English in a clear concise manner.
+ Must be able to treat confidential information as required.
+ Proficient in MS Office Word Excel Power Point Outlook etc.
+ Must have and maintain valid Transport Canada Security Clearance.
+ Must have valid Provincial driver’s license in good standing.
+ Must be available and flexible to work variable shifts weekends and holidays when required.
+ Must be at least 18 years of age and legally able to work in Canada.
+ Proficient in Federal Labor Code.
+ Must be able to lift up to 30 kg when required.
+ Able to comply with an administrative working schedule and work extended hours when required.
+ Able to manage the working time in a very efficient way in order to finish the tasks in a timely manner.
+ Ability to work using own initiative and without supervision.
+ Good attention to details.
+ Good team player.
+ Excellent organization planning and administrative skills
+ Excellent interpersonal skills with the ability to communicate with people at different levels and from different geographical and ethnic cultures.
+ Experience of working in a busy sometimes high pressure environment.
+ Experience of dealing with work of a confidential and sensitive nature.
If youre interested in this role click apply now to forward an up-to-date copy of your CV
Qualifications
Behaviors
Preferred
+ Thought Provoking: Capable of making others think deeply on a subject
+ Team Player: Works well as a member of a group
+ Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred
+ Goal Completion: Inspired to perform well by the completion of tasks
+ Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
+ Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.