Administrative Assistant Fuel Operations Featured

Administrative Assistant Fuel Operations job at Menzies Aviation in College Park GA

Description, duties, responsibilities

Description
The Administrative Assistant – Fuel Operations provides administrative and operational support for airport fueling and GSE fuel activities. This role supports fuel ticket processing fuel reconciliation payroll/timekeeping administrative support for the GSE Manager and fuel operations leadership and airport badging compliance.
+ Enter review and verify Aircraft and GSE fuel tickets for accuracy
+ Perform daily and monthly fuel reconciliations (aircraft and GSE)
+ Research track and document fuel variances
+ Support fuel and GSE fuel reporting and administrative tracking
+ Provide direct administrative support to the GSE Manager
+ Maintain GSE-related administrative records logs and documentation
+ Update and correct employee time records in Kronos
+ Track attendance issues missed punches and shift trades
+ Assist with purchase requisitions cost tracking and administrative coding
+ Ensure employee airport badging is maintained tracked and not expired
+ Coordinate badging renewals replacements and required documentation
+ Maintain organized administrative payroll fuel and compliance records
+ Assist with new-hire paperwork and onboarding documentation
+ Support managers fuel operations staff GSE personnel customers and suppliers
+ Perform general office and administrative duties as assigned
Qualifications
+ High school diploma or GED required
+ 1–2 years of experience in administrative payroll accounting fuel operations GSE support or airport badging preferred
+ Proficient in Microsoft Excel Word and Outlook
+ Strong attention to detail and accuracy
+ Ability to handle confidential and sensitive information
+ Strong written and verbal communication skills
+ Must be at least 18 years of age
+ High level of professionalism required due to regular correspondence with external customers employees airport authorities vendors and internal peers
+ Ability to pass a drug screen and background check
+ Ability to lift up to 35 lbs
Diversity
Menzies Aviation is a committed equal opportunity employer and encourages applications from suitably qualified and eligible applicants regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status pregnancy and maternity. We strive to create an inclusive working environment where the different knowledge perspectives experiences and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process we may utilize various resources to assess your skills and experience in relation to the role. Please feel free to contact the recruiter below if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process we will always consider how candidates fit with our values which you can learn more about here.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.