Payroll Specialist Hybrid Featured

Payroll Specialist Hybrid job at Menzies Aviation in Grapevine TX

Description, duties, responsibilities

Description
Overview
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time we have developed to become a critical partner in the global aviation industry delivering time-critical logistics services at over 300 locations in 65 countries across 6 continents.
But at the heart of our business is our people.
Role Purpose
This role will help to elevate the department and drive the strategy of current and future Payroll goals ensuring compliance with all federal state and local regulations and filings creating and maintaining all Payroll processing documentation and required forms and operate as a subject matter expert for all Payroll-related inquiries.
The ideal candidate will be highly proficient in all aspects of multi-state payroll adept at creative solutions and results driven with a bias towards integrity action and delivery. You must be highly proficient in Excel and working knowledge in UltiPro (Ultimate Software).
Location: Grapevine Texas
Job type: Hybrid
Reporting to: Payroll Manager
What you will be doing
+ Ensure compliance with federal state and local government mandates related to wage requirements.
+ Operates as the subject matter expert and escalation point to resolve issues.
+ Ensure accurate processing of payrolls.
+ Review and balance payroll reports and time files for accuracy before processing
+ Analyze payroll issues and recommend corrective actions.
+ Understand proper taxation of employees and employer paid benefits.
+ Process correct garnishment calculations and compliance
+ Keeps detailed and organized payroll records.
+ Conduct regular audits of all payroll records.
+ Resolves payroll discrepancies by collecting and analyzing information.
+ Respond to employee inquiries regarding payroll issues or concerns.
+ Knowledge of reconciling general ledgers regarding payroll transactions.
+ Maintains employee confidence and protects payroll operations by keeping confidential information.
+ Effectively manage and build excellent working relationships.
+ Exceptional customer service skills
+ Collaborate with Benefits HR Operations Accounting and Finance to resolve issues.
+ Adheres to local State and Federal safety policies and company rules and regulations
+ Other duties as assigned
Safety Security Wellbeing and Compliance:
You will have a responsibility and duty whilst at work to take reasonable care of the health safety and wellbeing of yourself and others in accordance with provided information training and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.
What we are looking for:
+ Minimum of three years in a Payroll Specialist role encompassing multi-state (including Puerto Rico and Guam preferred) unions payroll administration as well as wage attachments and tax reconciliations utilizing an In-House HCM System
+ Ability to multi-task manage time and accept changing priorities.
+ Exceptional customer service skills
+ Strong organization skills attention to detail and follow-through to resolve any outstanding issues.
+ Strong written and verbal communication skills; appropriately communicate across all levels.
+ Ability to adapt to changing environment and support of multiple locations.
+ Ability to analyze/interpret data and take appropriate action.
+ Must be available and flexible to work variable hours including weekends and holidays when needed.
+ CPP certification Preferred but not required.
Functional/Technical Skills
+ Advance proficiency in UltiPro (Ultimate Software) preferred
+ Advance knowledge of MS Office (Excel Word and PowerPoint).
+ Strong analytical and problem-solving skills.
Time Management
+ Use time effectively and efficiently concentrating efforts on the more important priorities.
Composure
+ Maintains calm under pressure. Can be counted on to hold things together during tough times.
Self-Development
+ Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches.
Compliance
Carry out all activities of the role and processing activities (as above) as directed by the Company through its policies procedures and training to ensure the success of the operation including the following:
Full compliance:
+ Federal state and local payroll regulations
+ Training
+ Equal Opportunities
+ Harassment
+ Data Protection
+ Security
+ Remain up to date with all notices relating to policies and procedures.
+ Remain up to date with all relevant operational systems and training.
+ Maintain a safe and secure working environment at all times.
+ Comply with the Company’s open fair and honest reporting culture.
Professional Standards
+ Professional demeanor required.
+ Respectful and collaborative approach.
+ Clear and honest communication.
+ Proactive and driven.
+ Flexible and understanding of changing priorities situations and audience.
+ Confident and focused.
Diversity
Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status pregnancy and maternity. We strive to create an inclusive working environment where the different knowledge perspectives experiences and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process we will always consider how candidates fit with our values which you can learn more about here.
Application Instructions
Is this role ticking all the boxes for you? If so please click apply now!
Qualifications
Education
Preferred
+ Associates or better
+ High School or better
Experience
Required
+ Minimum of three years in a Payroll Specialist role encompassing unions payroll administration as well as wage attachments and tax reconciliations utilizing an In-House HCM System
+ Minimum of three years in a Payroll Specialist role encompassing multi-state (including Puerto Rico and Guam preferred)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.