Administrative Assist Hot

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

An exciting opportunity has arisen for a Administrative Assistant to join Boeing Poland.

As an Administrative Assistant you will play a vital role in creating a welcoming and efficient front of house environment. In addition to the general administrative responsibilities, you will be responsible for managing the reception area, greeting visitors, and providing administrative support to various departments. This is an exciting opportunity for a friendly and organized individual to contribute to the success of our company.

Based in Warsaw Institute of Aviation office, onsite, 5 days a week.

Position Responsibilities:

• Front of House Management: Create a positive and professional first impression by greeting and welcoming visitors, clients, and vendors in a friendly and courteous manner.
• Office Management: Maintain a clean and organized reception area, ensuring supplies are stocked, and office equipment is in good working condition.
• Document Handling: Manage and organize company documents, including filing, scanning, and archiving records as necessary.
• Scheduling: Assist in scheduling meetings, appointments, and travel arrangements for company executives and staff.
• Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and mail, and redirect inquiries to the appropriate team members.
• Data Entry: Accurately input data into company systems, spreadsheets, and databases.
• Support Departments: Collaborate with various departments to provide administrative assistance, such as HR, finance, and operations.
• Event Coordination: Assist in planning and coordinating company events, workshops, and meetings.
• Expense Management: Help track and reconcile expenses, prepare reports, and assist in budget monitoring.

Preferred Qualifications (Desired Skills/Experience)

• Previous experience as a receptionist or in administrative roles is preferred.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both written and verbal in both English and Polish language.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability in a fast-paced environment.
• Knowledge of the aviation industry is a plus.

Join us if you want to:

• Market competitive salary and performance-based incentive program
• Enjoy additional paid days off for Christmas break (December 24th-January 1st) 
• Broaden your experience in international software projects, technical workshops, and hackathons - OPTIONAL for software roles 
• Develop professional skills with our virtual learning tools and platforms 
• Benefit from Learning Together Program and MyBenefit program 
• Benefit from Employee Recognition Program 
• Get Medical Plan (Medicover/LuxMed) and life insurance (Warta S.A.) for you and your Family 
• Participate in Employee Pension Scheme (PPE) 
• Enjoy and create with us friendly and inclusive atmosphere in workplace 
• Cooperate and exchange knowledge with international team where we support and respect each other 
• Cooperate and exchange knowledge with world class global engineering team

Applications for this position will be accepted until Sept. 22, 2025

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

Not a Shift Worker (Poland)

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.