Project Coordinator Hot

Project Coordinator job at Menzies Aviation in Sarasota FL

Description, duties, responsibilities

Description
Key Responsibilities
+ Keep track of attendance records monitor lateness/absence/manual miss punches etc
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence
+ Update shifts times/altering expected times prior to shift commencements to reduce missed punches
+ Ensure exception reports are completed when required and filled out completely including signatures from the employee and department manager
+ Ensure weekly OT report is received completed and signed by manager
+ Coordinate with payroll department for any missing forms
+ Compare data entry with source documents in verification format to detect errors and correct as needed
+ Enter fuel tickets into the application(s) daily to maintain established deadlines
+ Input inventories receipts and transfers daily
+ Perform analysis of (loss/again) in the system daily
+ Responsible for reconciling daily book inventories by individual supplier
+ Validates monthly closing reports to ensure that monthly summaries add up to daily totals
+ Maintain all base fueling billing through Accounts Payable
+ Monitor station supply levels and order as necessary
+ Validates monthly closing reports to ensure that monthly summaries add up to daily totals
+ Organize arrange and enter document data in accordance with established procedures
+ Build and maintain employee files per Menzies policies and procedures
+ Any and all other task as requested by department managers or the General Manager
Safety Security and Compliance
All employees have a responsibility and duty whilst at work to:
+ Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
+ Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
+ Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
+ Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health safety or welfare reasons.
+ Inform their manager / supervisor of any work situation equipment or activity that represents a serious or immediate danger to health and safety.
+ Report any hazards near misses incidents accidents or dangerous occurrences to their manager / supervisor who will then follow the procedures contained in this manual.
+ Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
+ Fully understand the company health and safety policy.
+ Attend training courses as may be arranged by the Company.
Qualifications
+ Bachelor’s degree preferred. High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.
+ Knowledge of Krons and UltiPro software
+ Proficient in Microsoft Office programs to include Word Excel PowerPoint
+ Proficient typing skills with a minimum 35 wpm
+ Excellent leadership and people management skills
+ Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
+ Interpersonal skills: Independence decisiveness and the ability to work accurately and independent of immediate support
+ Able to influence engage and motivate at all levels
+ Flexible determined to succeed and self-motivated
+ All applicants must hold requisite employment authority to work in the USA
+ Must be at least 18 years of age
+ Must pass pre-employment drug screen
+ Possess and maintain current valid Florida driver’s license
+ Ability to proficiently read write and speak English
+ Able to remain calm under pressure
+ Must pass FBI background check and obtain US Customs seal
+ Must be available and flexible to work variable shifts including weekends and holidays
Knowledge Skills and Abilities
+ Ability to learn quickly
+ Ability to understand and carry out oral and written instructions and request clarification when needed
+ Strong interpersonal skills
+ Ability to work as part of a team
+ Ability to build relationships
Qualifications
Education
Preferred
+ High School or better
Licenses and Certifications
Preferred
+ EMPLOYEE BADGE
+ DRIVERS LICENSE
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.