Administrative Assistant Hot

Administrative Assistant job at Menzies Aviation in Jamaica NY

Description, duties, responsibilities

Description
Overview
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time we have developed to become a critical partner in the global aviation industry delivering time-critical logistics services at over 300 locations in 65 countries across 6 continents.
But at the heart of our business is our people.
Role Purpose
The Administrator position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional efficient and friendly manner; inclusive of but not limited to Filing telephones mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations administrative payroll and human resources related functions.
What you will be doing
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence.
+ Greet visitors and determine whether they should be given access to specific individuals
+ Maintain the working area in a neat and orderly fashion
+ Build professional relationships with customers and the team
+ Schedule and confirm appointments and maintain event Calanders
+ Copy file and maintain paper and/or electronic documents and records
+ Open sort and distribute incoming correspondence daily
+ Prepare outgoing packages
+ Assist with expense reports as needed
+ Monitor station supply levels and order as necessary
+ Prepare requisitions orders or other documents for purchase
+ Code all invoices and process to corporate A/P in a timely manner
+ Maintains billing records and other source documents which accurately represent the operation of the company.
+ Enter and track candidate background orders and coordinate drug testing
+ Assist with new hire paperwork
+ Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish.
+ Manage tracking and reconciliation for flight cancellations
+ Oversee expenses and find creative solutions to control travel expenses for the company
+ Proactively seeks out additional work during downtime
+ Take on additional tasks and responsibilities as needed
+ Complete special projects as required
+ Exemplify the desired culture and philosophies of the organization
+ Safety and security are the responsibility of each employee
+ All other tasks as requested by department managers and/or the General Manager
Safety Security Wellbeing and Compliance:
You will have a responsibility and duty whilst at work to take reasonable care of the health safety and wellbeing of yourself and others in accordance with provided information training and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.
What we are looking for:
+ High school diploma or equivalent
+ Minimum 3 years’ experience working in a professional office
+ Highly organized with the ability to multi-task and continually prioritize
+ High degree of self-assuredness and maturity
+ Excellent communication skills and client-service orientation
+ Ability to work well with all levels of management staff and
+ Discrete tactful and highly professional
+ Ability to work independently with minimal
+ Demonstrated experience in handling sensitive and confidential
+ Dependable reliable and responsible in fulfilling obligations
+ Possess a valid US drivers
+ Ability to read write and speak fluent English
+ Must pass pre-employment background and drug test
Diversity
Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status pregnancy and maternity. We strive to create an inclusive working environment where the different knowledge perspectives experiences and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process we will always consider how candidates fit with our values which you can learn more about here.
Application Instructions
Is this role ticking all the boxes for you? If so please click apply now!
Qualifications
Education
Required
+ High School or better
Licenses and Certifications
Required
+ DRIVERS LICENSE
Experience
Required
+ Minimum 3 years’ experience working in a professional office
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Menzies Aviation Company Overview

With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.