Executive Office Administrator Featured

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Defense, Space & Security (BDS) is seeking an Executive Office Administrator (Level C) to join the Mission Systems Integrated Product Team supporting proprietary efforts within the Air Dominance division in Berkeley, MO.

The ideal candidate will have strong interpersonal skills; demonstrated leadership; demonstrated strengths in working as part of a team; confidentiality, diplomacy and tactfulness are important to be successful in this position; professionalism and strong customer focus

Position Responsibilities:

• Coordinate and process domestic and international business travel arrangements, monitors designated business travelers logistics, generates expense reports, and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collect and compile data to provide visibility of status for travelers review and/or signature
• Create, edit, and maintain electronic and written communication
• Work as part of a team of office administrators and other business support employees to ensure effective and efficient building management
• Track and maintain information relative to department and business operations
• Verbally communicate a wide variety of information to multiple audiences
• Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize and schedule management-level employee time and availability for efficient use of time
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
• Order and maintain office supplies
• Plan and implement logistics for executive level internal and external events
• Provide guidance for less experienced employees
• Work under limited supervision

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at one of the listed location options.

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.

This position requires ability to obtain program access, for which the U.S. Government requires U.S. Citizenship only.

Basic Qualifications (Required Skills/Experience):

• Experience directly supporting senior/executive leaders
• Experience coordinating and scheduling meetings
• Experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• Proficient utilizing Microsoft Office Suite
• Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team

Preferred Qualifications (Desired Skills/Experience):

• Active Secret or Top Secret Clearance preferred
• Previous Special Access Program experience preferred
• Bachelor’s degree or higher

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Shift: 1st Shift

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Total Rewards & Pay Transparency:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range for $56,100 - $75,900

Applications for this position will be accepted until September 25, 2025

Applications for this position will be accepted until Sept. 26, 2025

Export Control Requirements: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
Export Control Details: US based job, US Person required

Relocation

Relocation assistance is not a negotiable benefit for this position.

Security Clearance

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required. This position requires ability to obtain program access, for which the U.S. Government requires U.S. Citizenship only.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.