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Apply for Mission Support Administrator Level III job at AECOM today Mission Support Administrator Level III job at AECOM
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Mission Support Administrator Level III

Springfield, VA
United States

Hourly: USD
List All AECOM Jobs

Business Line Government
Position Title Mission Support Administrator Level III
United States of America - Virginia

Job Summary:

The scope of Level III Mission Support Administrator work is to provide guidance and assistance to the completion of complex tasks for general office and/or program support. The nature of the position demands a high degree of autonomy and latitude in planning organizing and decision making to fulfill work requirements. The position requires extensive knowledge of administrative processes and procedures.
+ Office Administration
+ Maintains a schedule of appointments for a manager or office.
+ Monitors e-mail and telephones of manager(s) or office members.
+ Drafts proofreads edits and gives final review of all correspondences.
+ Tracks status of incoming and outgoing cable traffic.
+ Produces other documents such as instructions spreadsheets presentations and reports.
+ Passes and receives clearances and prepares access lists.
+ Information Management
+ Maintains tracking records and filing systems; archives files as necessary.
+ Maintains and updates databases or spreadsheets.
+ Produces content and materials for briefing packages and presents information through briefings to various audiences.
+ Prepares tracks monitors and analyzes statistics.
+ Prepares and disseminates information to appropriate individuals/offices.
+ Processes administrative and personnel paperwork.
+ Compiles collates analyzes and summarizes abstracting data.
+ Performs research; retrieves information or documents from databases and the Internet.
+ Manages responsibilities for pouching of classified material to the field.
+ Performs Webmaster services to oversee website changes.
+ Administers and troubleshoots databases sets up new user accounts and accesses; runs reports; performs database clean up tasks.
+ Performs as Action Officer for oversight monitoring and reporting on status of task completion related to the execution of a program process or transaction.
+ Evaluates proposes and implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
+ Office Management
+ Plans schedules organizes and executes meetings conferences and off-sites.
+ Participates in meetings and events: serving as recorder or working member of group and may brief or present administrative support related information.
+ Makes travel arrangements for unit managers and others.
+ Escorts visitors and guests.
+ Opens sorts and distributes incoming mail newspapers faxes and other publications/documents.
+ Performs back up duties for other offices within the directorate/office.
+ Produces and/or prepares weekly status reports on the progress of action items and initiatives for the function or business areas.​
+ Logistics
+ Assists with ordering of supplies and arranges for the repair of office equipment.
+ Maintains inventory; issues equipment records receipts or supplies.
+ Orders and assigns various key materials in support of customer requirements.
+ Researches pouch shipments and initiates pouch traces.
+ Assists with the oversight and accounting for inventory.
+ Plans and supports the transportation of material and people.
+ Plans and supports office renovations and move management activities.
+ Assists with work that pertains to the procurement inventory control and destruction of registered cryptographic material utilized by the Agency.
+ Coordinates Agency wide cryptographic key requirements within the Agency.
+ Finance
+ Maintains accounting records.
+ Processes travel training and POV vouchers.
+ Assists with the approval process for government credit card purchasing.
+ Handles disbursing transactions including airline tickets metro checks and general travel information.
+ Tracks overall budget for component or program.
+ Program Management
+ Performs as a focal point for a program or process.
+ Assists with a program or process.
+ Ensures compliance with Agency/IC regulations and procedures.
+ Coordinates tracks and monitors administrative and program support activity.
Multiple locations in Washington Metro Area
Minimum Requirements
_Seven years of progressively responsible administrative support experience_
Preferred Qualifications
Knowledge Skills and Abilities
+ Ability to obtain extensive knowledge of protocol and precedence and Agency/IC structure regulations and policies
+ Extensive knowledge of current practices associated with filing and tracking systems allowing efficient and rapid storage and retrieval of information
+ Ability to obtain extensive knowledge of travel and Agency-unique activities to perform as Station POC for individuals on TDY
+ Ability to obtain extensive knowledge of operational procedures and cover protocols to meet operations flights
+ Extensive knowledge in the use of MS Office the Internet and other internal applications necessary to train others
+ Working knowledge of Contracting Officer’s Technical Representative concepts and principles
+ Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions
+ Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ complex questions in a clear and concise manner
+ Excellent skills in planning and organizing to systematically coordinate track and complete work flow in accordance with the unique guidelines and procedures of multiple agencies/organizational entities
+ Strong representational skills to attend meetings events and forums on behalf of upper management
+ Strong interpersonal skills to gather task information and or project specifications from customers
+ Ability to anticipate customer requirements and suggest implement and follow up on solutions
+ Ability to establish maintain and leverage contacts and professional relationships for frequent networking and liaison across the Agency/IC
+ Ability to communicate procedures and processes to management co-workers customers and stakeholders and provide guidance on pertinent changes to business functions and operations
+ Ability to adapt to changing work requirements and priorities that may require overtime or extended hours
+ Ability to be discreet and maintain confidentiality
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. Its a place where you can apply your skills to some of the worlds most challenging interesting and meaningful projects worldwide. Its a place that values the diversity of our areas of practice and our people. Its what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
At AECOM employees safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work display the highest level of safe behavior and actively participate in AECOMs Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.
_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers are deemed to be the property of AECOM._
_Job Category_ _Administrative Support / Secretarial_
_Business Group_ _Management Services Group (MS)_
_Country_ _United States of America_
_Position Status_ _Full-Time_
_Requisition/Vacancy No._ _189204BR_
_Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status._Avjobs.com
Mission Support Administrator Level III job at AECOM
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Mission Support Administrator Level III job at AECOM

Mission Support Administrator Level III job at AECOM

Mission Support Administrator Level III job at AECOM

Mission Support Administrator Level III job at AECOM

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