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Apply for Mission Support Administrator Level II job at AECOM today Mission Support Administrator Level II job at AECOM
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Mission Support Administrator Level II

AECOM
Springfield, VA
United States

Hourly: USD
Unspecified
List All AECOM Jobs

Business Line Government
Position Title Mission Support Administrator Level II
United States of America - Virginia
Springfield

Job Summary:

The scope of Level II Mission Support Administrator work is to provide assistance to the completion of routine to moderately complex tasks for general office and/or program support.
Duties and Responsibilities
+ Finance
+ Maintains and reconciles accounting records
+ Processes travel training and POV vouchers
+ Assists with the approval process for credit card purchasing
+ Handles disbursing transactions including airline tickets metro checks and general travel information
+ Tracks overall program spending including burn rates on individual contracts
+ Office Administration
+ Maintains a schedule of appointments for a manager or office
+ Monitors e-mail and telephones of manager(s) or office members.
+ Drafts proofreads and edits all correspondence.
+ Tracks and monitors status of incoming and outgoing cable traffic.
+ Produces other documents such as instructions spreadsheets presentations and reports.
+ Passes and receives clearances and prepares access lists as necessary
+ Information Management
+ Maintains tracking records and filing systems; archives files as necessary.
+ Maintains and updates databases or spreadsheets.
+ Performs data input data collection and research; retrieves information or documents from databases and the Internet.
+ Performs as a focal point for response to queries regarding local in-house and Agency-wide administrative databases such as those for Training and Timekeeping.
+ Presents information through briefings to various audiences
+ Prepares and tracks various statistics
+ Evaluates proposes and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
+ Office Management
+ Coordinates and/or participates in the scheduling organizing and execution of meetings conferences and off-sites
+ Participates in meetings and events: serving as recorder or working member of group and may brief or present administrative support related information
+ Makes travel arrangements for unit managers and others
+ Greets and/or escorts visitors and guests
+ Opens sorts and distributes incoming mail newspapers faxes and other publications/documents
+ Prepares weekly status reports of action items and completion of tasks related to the execution of a program process or transaction
+ Provides back up support and assistance to office support positions and functions as required
+ Logistics
+ Assists in the ordering of supplies and arranging for the repair of office equipment
+ Maintains inventory; issues equipment records receipts or supplies
+ Orders and assigns various key material in support of customer requirements
+ Researches pouch shipments and initiates pouch traces
+ Assists in the oversight and accounting for inventory
+ Assists in the transportation of material and people
+ Assists with office renovations and move management activities
+ Assists with work pertaining to the procurement inventory control and destruction of registered cryptographic material utilized by the Agency
+ Coordinates Agency wide cryptographic key requirements within the Agency
+ Assists with the responsibilities for pouching of classified material to the field
Multiple locations in Washington Metro Area
IND-ICS
Minimum Requirements
_Five years of administrative support experience as a Level I Mission Support Administrator or comparable experience._
Preferred Qualifications
Knowledge Skills and Abilities
+ Ability to obtain working knowledge of Agency and/or IC regulations policies practices and procedures
+ Thorough knowledge in the use of MS Office the Internet and other internal applications necessary to complete routine and moderately complex tasks.
+ Basic knowledge of Contracting Officer’s Technical Representative concepts and principles.
+ Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions
+ Strong interpersonal skills to maintain effective working relationships with team and customers
+ Strong oral and written communication skills sufficient to compose and deliver responses to customers’ routine to moderately complex questions in a clear and concise manner
+ Ability to perform as a focal point for a program or process
+ Ability to manage own activities and office workflow under tight deadlines
+ Ability to efficiently and rapidly store and retrieve information using filing and tracking systems
+ Ability to establish administrative contacts and professional relationships for networking and liaison across the Agency/IC
+ Ability to apply a strong customer focus orientation to understand customer requirements suggest and implement solutions
+ Ability to ensure that management co-workers customers and stakeholders are kept informed
+ Ability to adapt to changing work requirements and priorities that may require overtime or extended hours
+ Ability to be discreet and maintain confidentiality
#msms#
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. Its a place where you can apply your skills to some of the worlds most challenging interesting and meaningful projects worldwide. Its a place that values the diversity of our areas of practice and our people. Its what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
At AECOM employees safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work display the highest level of safe behavior and actively participate in AECOMs Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.
_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers are deemed to be the property of AECOM._
_Job Category_ _Administrative Support / Secretarial_
_Business Group_ _Management Services Group (MS)_
_Country_ _United States of America_
_Position Status_ _Full-Time_
_Requisition/Vacancy No._ _189200BR_
_Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status._Avjobs.com
Mission Support Administrator Level II job at AECOM
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Mission Support Administrator Level II job at AECOM

Mission Support Administrator Level II job at AECOM

Mission Support Administrator Level II job at AECOM

Mission Support Administrator Level II job at AECOM

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