Administrative Assistant DEN

The Administrative Assistant will be an individual who is efficient and comfortable being a member of a maintenance operations team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Part- Time

Job Duties:

• Ability to multi-task, while maintaining complex schedules and managing administrative support
• Assure a steady completion of workload in a timely manner
• Must have Billing experience
• Office administrative experience
• Ability to analyze and revise operating practices to improve efficiency
• Perform data entry functions into customer’s maintenance system
• Prepare maintenance documents for technicians
• Audit completed maintenance documents
• Perform document scanning and complete required reports
• Build daily aircraft schedule and update electronic boards
• Assist with coordinating inventory requirements
• Provide other assistance to management team as required.
• Generate billing, invoicing, memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines, and maintain office supply inventory.
• Respond to questions and requests for information, answer incoming calls and assume other duties when needed

REQUIREMENTS:

• Ability to work independently and achieve goals with little direct supervision.
• Good attendance record.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Takes direction in a positive manner.
• Team-player with exceptional verbal/written communication skills.
• Detail oriented and comfortable working in a fast-paced environment
• Superior organization skills and dedication to completing projects in a timely manner, manage workflow, ensuring that deadlines are met, and work is completed correctly.

EDUCATION:

• High school Diploma Required.