Menzies Aviation job details and career information

Station Administrative Assistant Featured

Location
Austin, Texas
Wage
Hourly
Job ID
STATI015178
Posted
2024-3-1

Description
Key Responsibilities
+ Keep track of attendance records monitor lateness/absence/manual miss punches etc
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence
+ Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage
+ Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager
+ Ensure weekly OT report is received completed and signed by manager
+ Coordinate with payroll department for any missing forms (not received or received after payroll has been run)
+ You will need to be able to perform simple mathematical functions such as adding subtracting multiplying and dividing as you will need to determine hourly rate calculations
+ Responsible for ensuring all US Postal Service paperwork is processed in accordance with all government statutory requirements
+ Enter fuel tickets into the application(s) daily to maintain established deadlines.
+ Inputs inventories receipts and transfers daily
+ Perform analysis of (loss/again) in the system daily
+ Responsible for reconciling daily book inventories by individual supplier
+ Validates monthly closing reports to ensure that monthly summaries add up to daily totals
+ Maintain all base fueling billing through Accounts Payable
+ Organize arrange and enter document data in accordance with established procedures
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence
+ Any and all other task as requested by department managers and/or the General Manager
Qualifications
+ High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of Kronos and UltiPro software.
+ Must be at least 18 years of age
+ Possess and maintain a valid US driver’s license
+ Must pass pre-employment drug screen
+ Ability to proficiently read write and speak English
+ Must be comfortable lifting 70lbs
+ Must pass FBI background check and obtain US Customs seal
+ Must be available and flexible to work variable shifts including weekends and holidays
+ Prior Customer Service Experience preferred
+ Proficiency with 10key and typing minimum 35 wpm
+ Enjoys dealing with people daily
+ Strong interpersonal skills with the ability to communicate with people at different levels and from different cultural/ethnic backgrounds
Knowledge Skills and Abilities
+ Ability to learn quickly
+ Ability to understand and carry out oral and written instructions and request clarification when needed
+ Strong interpersonal skills
+ Ability to work as part of a team
+ Ability to build relationships
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however the individual will be working at the station where harsh weather conditions could affect the indoor environment. The Administrative Assistant may also be responsible for operating company vehicles outside on the airfield.
This individual will also work with disgruntled customers and employees throughout the airport and must maintain a positive attitude when representing our company and communicating with customers within the airport.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand walk sit use hands to finger handle or feel objects tools or controls; reach with arms climb or balance; and talk or hear.
Other tasks may include lifting heavy items up to 35lbs which could also involve bending and stooping.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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With more than 200 airport operations across 6 continents, Menzies Aviation relies on more than 30,000 employees to ensure that our services hit the heights which are expected of us. We believe that true excellence is only delivered by people with the knowledge, tools and passion to set standards rather than chase them. We offer landside and airside services tailored to our customers needs, timed to their schedules, and delivered by teams with the knowledge, tools and passion to set standards rather than chase them. Our core services include Ground Handling, Cargo, Fueling, Executive Services and Offline Services.

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Website
www.menziesaviation.com
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Station Administrative Assistant

Location: Austin TX

Industry: Aviation
Occupational Category: Business Operations
Hours: Full-time, 40 hours per week
Salary: USD 0

Description: Menzies Aviation seeks a Station Administrative Assistant.
Description
Key Responsibilities
+ Keep track of attendance records monitor lateness/absence/manual miss punches etc
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence
+ Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage
+ Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager
+ Ensure weekly OT report is received completed and signed by manager
+ Coordinate with payroll department for any missing forms (not received or received after payroll has been run)
+ You will need to be able to perform simple mathematical functions such as adding subtracting multiplying and dividing as you will need to determine hourly rate calculations
+ Responsible for ensuring all US Postal Service paperwork is processed in accordance with all government statutory requirements
+ Enter fuel tickets into the application(s) daily to maintain established deadlines.
+ Inputs inventories receipts and transfers daily
+ Perform analysis of (loss/again) in the system daily
+ Responsible for reconciling daily book inventories by individual supplier
+ Validates monthly closing reports to ensure that monthly summaries add up to daily totals
+ Maintain all base fueling billing through Accounts Payable
+ Organize arrange and enter document data in accordance with established procedures
+ Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence
+ Any and all other task as requested by department managers and/or the General Manager
Qualifications
+ High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of Kronos and UltiPro software.
+ Must be at least 18 years of age
+ Possess and maintain a valid US driver’s license
+ Must pass pre-employment drug screen
+ Ability to proficiently read write and speak English
+ Must be comfortable lifting 70lbs
+ Must pass FBI background check and obtain US Customs seal
+ Must be available and flexible to work variable shifts including weekends and holidays
+ Prior Customer Service Experience preferred
+ Proficiency with 10key and typing minimum 35 wpm
+ Enjoys dealing with people daily
+ Strong interpersonal skills with the ability to communicate with people at different levels and from different cultural/ethnic backgrounds
Knowledge Skills and Abilities
+ Ability to learn quickly
+ Ability to understand and carry out oral and written instructions and request clarification when needed
+ Strong interpersonal skills
+ Ability to work as part of a team
+ Ability to build relationships
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however the individual will be working at the station where harsh weather conditions could affect the indoor environment. The Administrative Assistant may also be responsible for operating company vehicles outside on the airfield.
This individual will also work with disgruntled customers and employees throughout the airport and must maintain a positive attitude when representing our company and communicating with customers within the airport.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand walk sit use hands to finger handle or feel objects tools or controls; reach with arms climb or balance; and talk or hear.
Other tasks may include lifting heavy items up to 35lbs which could also involve bending and stooping.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Responsibilities:

Educational requirements:

Experience requirements:

Desired Skills:

Qualifications:

Benefits:

Incentives:

Date Posted: 2024-3-1

Please Apply by: 2024-3-17